As companies grow, so do their requirements for digital solutions. When new locations, additional devices, or an internal IT department come into play, centralized models often reach their limits. That’s why more and more companies are choosing to manage their own organization on Proficloud.io—taking control of their IIoT project from day one.

Scenario 2: One Organization per Customer

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In this approach, each customer has their own organization set up on Proficloud.io. Administration is handled directly by the company—either the integrator provides initial setup, or the internal IT team takes over from the start.

Advantages of This Model

• Full control: All settings, users and data are managed internally—a major plus for data privacy.
• Quick adjustments: New requirements (e.g., devices or users) can be implemented in-house.
• Especially suitable for: Growing companies, municipalities, or property managers with their own IT expertise.

Practical Example:
A municipal housing company switched to the self-managed model. After targeted onboarding and training, the team now benefits from full data ownership and faster adaptation to internal changes.

Opportunities and Requirements

• A solid start for long-term success: The initial setup and handover may take a bit more time, especially for teams with limited IT experience. However, this lays a strong foundation for smooth and efficient operations down the line.
• Transparency and ownership: Customers manage their own documentation and access rights, giving them full control and visibility over their data and permissions.
• Tailored licensing for maximum flexibility: Each organization receives its own licenses, ensuring clear project separation and enabling scalable use – ideal for companies managing multiple initiatives.

Overview Table: Key Differences

Criterion	Centralized Organization (Scenario 1)	Own Organization (Scenario 2)
Management	Integrator	Customer
User roles	Viewer/Editor	Admin, own users
Device Management	Only integrator	Customer
Data privacy	Needs rights management	Clear separation
Costs	Shared	Own licenses
Support	Directly integrator	By agreement
Best for	Maintenance, service	Long-term self-management
Scalability	Many small clients	Growing structures
Pitfalls	Dependency	Extra effort onboarding

Deep Dive: Onboarding and Support in Practice

How to ensure a smooth start?
A well-planned onboarding process is key:

• Detailed handover documentation
• Clear role distribution
• Initial training for all involved
• Fixed contact at the integrator for support

Practical Tip:
Close cooperation with the integrator is especially helpful in the first weeks. It makes it easier to resolve any hurdles.

Conclusion

If you want long-term flexibility and to build your own structures, the self-managed model is a strong choice. Responsibility increases—but so do your options and independence.

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